State of Alabama - Department of Finance

Latest Purchasing News

"Important Policy Change" The Department of Finance – Division of Purchasing has, through the Administrative Rules Procedure, established new rules governing the awarding of all Invitation-to-Bid (ITB). The details of this new rule may be located in the Administrative Code of Alabama, Chapter 355-4-1 (14). This rule establishes an initial ‘Intent to Award’ for a five day period upon which, should no protest be received, it will automatically be set to Final Award. After this time period, suppliers will waive all rights to protest! The reason for this change is to avoid very difficult and expensive court actions. This new procedure will be implemented beginning May 1, 2008. Also, the ‘award status’ will now be reflected, as updated, on the purchasing website at www.purchasing.alabama.gov. Also, the Division of Purchasing has experienced considerable difficulty with ITBs not being returned to the Division in the condition in which they were shipped out. This organization is charged with the responsibility of ensuring that all original ITBs remain unaltered. As of this date, we have been unsuccessful in complying with this charge; in that, ITBs are not being returned in an acceptable unaltered condition. Therefore, in order to correct this ongoing problem, the Division of Purchasing will begin requesting an original and at least one copy of all ITBs issued. Only the copy will be routed to the requesting agency for evaluation and it will not be necessary for the copy to be returned to Purchasing (only a recommended award). This procedure will become effective on June 1, 2008. Until then, please work with State Purchasing to ensure that the original bid package is returned in the same condition as it was routed to each agency. If you have need to discuss either of these issues, please feel free to contact this Office at (334) 242-7250.

General News:

Code of Administrative Procedure
AIB Online Store
OPIS Report
Responses to "Invitation to Bid"
Purchasing Staff

Vendor Disclosure Statement
Request for Proposals (RFP's)

T006 - Shredders - Contract has been extended until 6/14/09 (posted 4/1/08)
T116 - Truck Rental Tri-Counties - Contract has been extended until 4/19/09 (posted 4/1/08)
T133 - Traffic Control Equipment - Contract has been extended until 4/14/09 (posted 4/1/08)
T171 - Worker Protection Materials - Contract has been extended until 3/31/09 (posted 4/1/08)
T490 - Toner Cartridges, After Market - Contract has been extended until 5/31/09 (posted 4/1/08)
T506 - Rugged Laptop, Homeland Defense - Contract has been extended until 4/21/09 (posted 4/1/08)
T897 - Van, Commuter 15 Passenger -Contract has been extended until 5/8/08 (posted 4/1/08)
T898 - Van, FTA Standard 15 Passenger - Contract has been extended until 5/8/08 (posted 4/1/08)
T899 - Van, Modified 15 Passenger - Contract has been extended until 5/8/08 (posted 4/1/08)
T904 - Bus, Cutaway Chassis 32 Pass - Contract has been extended until 5/8/08 (posted 4/1/08)
T500 - Monitors, Personal Computers - Contract has been extended until 5/14/09 (posted 4/1/08)
T501- Personal Computers, IBM - Contract has been extended until 12/14/08 (posted 4/1/08)
T502 - Personal Computers, HP - Contract has been extended until 12/14/08 (posted 4/1/08)
T503 - Personal Computers, Gateway - Contract has been extended until 12/14/08 (posted 4/1/08)
T504 - Personal Computers, Dell - Contract has been extended until 12/14/08 (posted 4/1/08)
The vehicle close-out dates have been posted. Please visit each contract, T191, T191A, and T191L for the specific dates. (posted 3/11/08)
Contract T045, Gasoline Credit Card, which is currently with Wright Express (4007386) is extended one hundred twenty days (120) through July 31, 2008. A new contract with Wright Express (4010116) will become effective August 1, 2008. A new purchase order will need to be issued for August and September. According to Wright Express, the existing card can be used until the expiration date on the card itself. If you have any questions, please contact the buyer, Ray Bressler. (posted 7/7/08)

Please check out the update made to the Fiscal Policy and Procedures Manual regarding Chapter 4 Section 4-5 Purchase of Personal Property, Subsection D Letting of Contracts Without Public Advertisement. The change is effective March 19, 2007 regarding the new emergency declaration requirements. (posted 3/14/07)
The following information will be added to the Standard Terms and Conditions for all Invitation to Bid's issued from State Purchasing effective July 1, 2006. CERTIFICATION PURSUANT TO ACT NO. 2006-557 Alabama law (section 41-4-116, code of Alabama 1975) provides that every bid submitted and contract executed shall contain a certification that the vendor, contractor, and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered, collecting, and remitting Alabama state and local sales, use, and/or lease tax on all taxable sales and leases into Alabama. By submitting this bid, the bidder is hereby certifying that they are in full compliance with act no. 2006-557, they are not barred from bidding or entering into a contract pursuant to 41-4-116, and acknowledges that the awarding authority may declare the contract void if the certification is false. If you have a vendor that needs to be added or a vendor address that needs corrections, please fax Tamara Norman at the Vendor Registration fax number 334-353-1878 or email at tamara.norman@purchasing.alabama.gov. You may also use either of these ways to request a tax exempt letter. The Division of Purchasing's Code of Administrative Procedure is available on our web site. Alabama Industries for the Blind now has an Online Store. Visit their site at: www.aib-aidb.com AIB's high quality blind-made products are marketed to customers throughout the United States. Their customer base includes the Federal government and U.S. Military; Alabama state government including the Departments of Transportation and Mental Health, the Alabama National Guard, and public schools and universities; Lions Clubs and Federated Women's Clubs of America, as well as a strong base of commercial customers. Note to all State of Alabama Agencies: Does your agency have an email address? Purchasing would like to have your State agency procurement email address. This email address will be used to send out important news to State agencies from State Purchasing. Please send your email address to: terri.cole@purchasing.alabama.gov The OPIS Report (Oil Petroleum) will no longer be accessible from the Division of Purchasing's web site. State agencies and political subdivisions using L P Gas contract T115 and/or Petroleum contract T104 can email Purchasing a request to automatically receive this information daily through email. Please send email request to Terri Cole. For additional contract information, contact buyer, Roger McKean. (posted 08/31/04) Are you a bidding vendor that mailed in a bid but can't attend the bid opening? Then you would be interested in our web page "Responses to "Invitations to Bid". This web page list responses to Invitations To Bid that have already opened. The information is provided mainly for bidding vendors that could not attend the bid opening of an Invitation To Bid. The report contains information only and does not indicate an award. Each response to an Invitation To Bid will remain on the web page for sixty (60) days from the opening date. (posted 08/25/99) Vendor Disclosure Statement Instructions and Form - this is a link to the Attorney General's web site. Request for Proposal's (RFP'S) - Professional Services Requests For Proposals are put out by individual State Departments/Agencies, and do not come through the Division of Purchasing. If you have questions, or need additional information, you should contact the Department/Agency referenced on the RFP . (posted 1/29/02) For Class and Sub-Class codes for Professional Services go to our web site at http://www.purchasing.alabama.gov and click on Vendor Registration. (posted 5/06/02) T006 - Shredders - Contract has been extended. Contract end date: June 14, 2009 (posted 4/1/08) T116 - Truck Rental Tri-Counties - Contract has been extended. Contract end date: April 19, 2009 (posted 4/1/08) T133 - Traffic Control Equipment - Contract has been extended. Contract end date: April 14, 2009 (posted 4/1/08) T171 - Worker Protection Materials - Contract has been extended. Contract end date: March 31, 2009 (posted 4/1/08) T490 - Toner Cartridges, After Market - Contract has been extended. Contract end date: March 31, 2009 (posted 4/1/08) T506 - Rugged Laptop, Homeland Defense - Contract has been extended. Contract end date: May 31, 2009 (posted 4/1/08) T897 - Van, Commuter 15 Passenger - Contract has been extended. Contract end date: May 8, 2008 (posted 4/1/08) T898 - Van, FTA Standard 15 Passenger - Contract has been extended. Contract end date: May 8, 2008 (posted 4/1/08) T899 -Van, Modified 15 Passenger - Contract has been extended. Contract end date: May 8, 2008 (posted 4/1/08) T904 - Bus, Cutaway Chassis, 32 Pass - Contract has been extended. Contract end date: May 8, 2008 (posted 4/1/08) T500 - Computer Monitors - Contract begin date: May 15, 2006 Contract end date: May 14, 2009 (posted 4/1/08) This contract is available for use by Local Government Agencies. It is NOT available for use by K-12, colleges, and universities. T501 - Personal Computers, IBM - Contract has been extended. Contract end date: December 14, 2008 (posted 4/1/08) This contract is available for use by Local Government Agencies. It is NOT available for use by K-12, colleges, and universities. T502 - Personal Computers, HP - Contract has been extended. Contract end date: December 14, 2008 (posted 4/1/08) This contract is available for use by Local Government Agencies. It is NOT available for use by K-12, colleges, and universities. T503 - Personal Computers, Gateway - Contract has been extended. Contract end date: December 14, 2008 (posted 4/1/08) This contract is available for use by Local Government Agencies. It is NOT available for use by K-12, colleges, and universities. T504 - Personal Computers, Dell - Contract has been extended. Contract end date: December 14, 2008 (posted 4/1/08) This contract is available for use by Local Government Agencies. It is NOT available for use by K-12, colleges, and universities.