PROG ID: POCNBK3A STATE OF ALABAMA DATE: 10/01/08 DEPARTMENT OF FINANCE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD SERVICE PINS CONTRACT T-NUMBER....... : T200 USAGE.......... : STATEWIDE CONTRACT PERIOD......... : OCTOBER 1, 2005 TO SEPTEMBER 30, 2009 SOLICITATION NO : 2158137 CONTRACT BUYER...... : SUSAN JANA BUYER PHONE.. : (334) 242-7173 PURCHASING NUMBER......... : (334) 242-7250 FAX NUMBER... : (334) 242-4419 DATE PRINTED. : 10/01/08 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 2 FAMILIARIZE YOURSELF WITH THIS CONTRACT AND THE TERMS AND CONDITIONS REGARDING THE RESPONSIBILITIES OF THE STATE AND THE VENDORS. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IT IS THE RESPONSIBILITY OF THE ORDERING AGENCY TO MAKE SURE THAT * * ALL OF THE INFORMATION SUBMITTED ON THEIR REQUISITION IS CORRECT. * * ALWAYS BE SURE TO RECHECK YOUR COMMODITY NUMBERS. AS SOON AS YOUR * * PURCHASE ORDER ARRIVES, CHECK IT FOR ACCURACY. IF THERE ARE ANY * * DISCREPANCIES, PLEASE NOTIFY THE VENDOR FIRST, THEN CONTACT THE * * BUYER LISTED ON THE FRONT OF THIS CONTRACT AS SOON AS POSSIBLE. * * IN MOST INSTANCES, PROBLEMS CAN BE CORRECTED. * * * * COMPLAINTS MUST BE DOCUMENTED & SUBMITTED TO THE BUYER IN WRITING.* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * SOLICITATION NUMBER : 2158137 ASSIGNMENT OF CONTRACT: TO ASSIGN, SUBLET OR TRANSFER ANY CONTRACT RESULTING FROM THIS SOLICITATION, THE VENDOR'S WRITTEN REQUEST MUST BE APPROVED BY THE STATE PURCHASING DIRECTOR. DEFAULT: WHEN A VENDOR DEFAULTS ON A CONTRACT/PURCHASE ORDER, THE STATE CAN PROCURE THE GOODS OR SERVICES FROM OTHER SOURCES AND HOLD THE VENDOR RESPONSIBLE FOR ANY EXCESS IN PRICE/HANDLING. THE VENDOR MAY BE BARRED FROM BIDDING FOR AN INDETERMINATE PERIOD. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 3 DELIVERY: ITEMS ARE TO BE DELIVERED TO VARIOUS LOCATIONS THROUGHOUT THE 67 COUNTIES IN ALABAMA. THE EXACT LOCATIONS AND QUANTITIES WILL BE PROVIDED BY THE ORDERING AGENCY. DELIVERY MUST BE MADE WITHIN 45 DAYS OF ORDER PLACEMENT. DELIVERY MUST BE INSIDE - DOCK DELIVERIES ARE NOT ACCEPTABLE. FREIGHT TERMS: ALL ORDERS SHALL BE F.O.B. DESTINATION TO ANY POINT IN ALABAMA. ITEMS WILL BE DELIVERED TO THE OFFICE OF THE ORDERING AGENCY LISTED ON THE PURCHASE ORDER WITH ALL FREIGHT CHARGES PAID BY THE VENDOR. FREIGHT MUST NOT BE SHOWN SEPARATELY ON THE ITB OR INVOICES. CONTRACT PERIOD: THE PURPOSE OF THIS IS TO ESTABLISH A 12 MONTH CONTRACT PERIOD WITH AN OPTION TO ISSUE A SECOND AND THIRD 12 MONTH PERIOD UNDER THE SAME PRICING, TERMS AND CONDITIONS. THE SECOND OR THIRD PERIODS, IF RE- QUESTED BY THE STATE AND AGREED UPON BY THE VENDOR, WOULD BEGIN THE DAY AFTER THE FIRST OR SECOND PERIOD EXPIRES. THE SUCCESSIVE PERIODS MUST HAVE THE WRITTEN APPROVAL OF BOTH THE STATE AND THE VENDOR APPROXIMATELY 30 DAYS PRIOR TO THE EXPIRATION OF THE PREVIOUS CON- TRACT PERIOD. PAYMENT: NO INVOICE SHALL BE PAID UNTIL ALL ITEMS LISTED THEREIN HAVE BEEN DELIVERED TO THE DESTINATION SHOWN ON THE PURCHASE ORDER IN SATISFAC- TORY CONDITION. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 4 MATERIALS, SUPPLIES OR EQUIPMENT: ALL MATERIALS, SUPPLIES OR EQUIPMENT BEING BID AND DELIVERED TO THE STATE SHALL BE NEW, UNUSED, OF RECENT MANUFACTURE, FIRST CLASS IN EVERY RESPECT, AND SUITABLE FOR THEIR INTENDED PURPOSE. QUANTITY: THE EXACT QUANTITY OF PURCHASES FOR EACH ITEM LISTED IS NOT KNOWN. ORDERS WILL BE PLACED BY AGENCIES AS NEEDED AND WILL GIVE COMPLETE SHIPPING INSTRUCTIONS. THE STATE OF ALABAMA DOES NOT GUARANTEE THAT ANY AMOUNT WILL BE PURCHASED. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD SPECIFICATIONS PAGE: 5 ************** SPECIFICATIONS 080L02 FOR SERVICE PINS ************** SERVICE PINS: PINS ARE TO CONFORM TO THE FOLLOWING DESIGN AND SPECIFICATIONS: DIES: ALL EMBLEMS AND JEWELRY SHALL BE MADE FROM DIES THAT WILL PRO- DUCE THE DETAIL OF DESIGN AND CONTOUR OF EMBLEMS ACCEPTABLE TO THE STATE OF ALABAMA, BASED ON THE FOLLOWING INSTRUCTIONS AND DIRECTIONS: ATTACHMENTS: NICKLE SILVER NEEDLE AND SEPARATE STEADING POINT: BRASS CLUTCH BACK, GOLD ELECTROPLATED PLUS AN ADDITIONAL CLUTCH OF LIKE QUALITY WITH GOLD ELECTROPLATED CHAIN AND BAR. FINISH: THE LETTERING BACK AND EDGE SHALL BE COVERED BY TRANSPARENT JEWLER'S LACQUER. THE WHITE EMBLEM SHALL BE THROUGHLY CLEAN AND FREE FROM PARTICLES OF THE POLISHING AGENT. PACKING: INDIVIDUAL PLASTIC BOXES. NUMBERS: NUMERALS ON THE EMBLEM, AS TO YEARS OF SERVICE, SHALL BE INCORPORATED AS PART OF THE DIES, FIVE THROUGH FIFTY YEAR SERVICE AWARDS. THEREFORE, STAMPED NUMERIC IMPRESSIONS WILL NOT BE ACCEPTABLE AND TEN (10) SEPARATE DIES WILL BE NECESSARY. QUALITY A: 5 YEAR PINS ONLY 1. THE TIE TAC, PIN AND LABEL PINS SHALL BE MADE FROM RHODIUMS METALS WITH AN OX/FINISH, AND HIGH-POLISHED HIGHLIGHTS. 2. A DARK GREEN FIRED ENAMEL, Z10965, SHALL BE USED RECESSED IN THE OUTLINE OF THE STATE WITH THE BORDER BEING RAISED AND POLISHED. 3. DARK GREEN FIRED ENAMEL, Z10965, SHALL ALSO BE USED IN RECESSED IN THE STATE TREE, WITH BORDER BEING RAISED AND HIGH-POLISHED. 4. THE PINK CAMELIA SHALL HAVE A PINK FIRED ENAMEL, A104, RECESSED WITH BORDERS BEING RAISED AND POLISHED. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD SPECIFICATIONS PAGE: 6 5. THE LEAVES JOINING THE STATE FLOWER SHALL HAVE FIRED GREEN ENAMEL, Z10965, RECESSED WITH THE BORDERS RAISED AND POLISHED. 6. THE STATE BIRD SHALL HAVE DEPTH DESIGN AND BORDERS RAISED AND POLISHED. 7. THE WHEEL SHALL BE RAISED WITH THE BORDER AND SPOKES HIGH-POLISHED WITH THE HUB RECESSED IN DARK OX/FINISH. 8. THE BACKGROUND OF INNER BORDER OF WHEEL SHALL ALSO BE DARK OX/FINISH IN CONTRAST TO THAT OF THE HUB. 9. THE LETTERS IN THE STATE OF ALABAMA SHALL BE RAISED AND HIGH- POLISHED. 10. THE LOWER PORTION OF EMBLEM WILL HAVE THE LETTERS 5 YEAR'S SERVICE AND WILL BE RAISED AND HIGH-POLISHED. THE NUMERAL 5 SHALL BE PART OF THE DIE AND NOT ENGRAVED OR PANOGRAPHED. 11. THE EMBLEMS IN THEIR ENTIRETY, WHICH INCLUDES FINDINGS MUST BE OF GOOD QUALITY ALLOY OF VIRGIN OR NEWLY MINED METALS, AND MUST WEIGH IN COMPLETE FORM PRIOR TO LACQUERING NOT LESS THAN 1-1/4 PENNY- WEIGHT, EXCLUSIVE OF ATTACHMENTS. 12. EMBLEM SIZE IS 1/2" DIAMETER AND .065 THICKNESS FOR ALL SERVICE PINS. QUALITY B: 10 - 50 YEAR PINS THE TIE-TAC, PIN AND LABEL PINS SHALL BE THE SAME AS QUALITY A, EXCEPT THEY SHALL BE MADE FROM VIRGIN OR NEWLY MINED ALLOYS WITH A HAMILTON GOLD FINISH AND POLISHED-HIGHLIGHTS, AND IN PARAGRAPH 10 - THE NUMERAL 5 SHALL BE REPLACED WITH THE APPROPRIATE NUMERAL IN BOTH PLACES. ALL STONES SHALL BE A REGULAR SET IN THE CENTER OF THE HUB AND DESIGN. 10-YEAR NO STONE, NUMBERS ONLY 15-YEAR RED RUBY - .03 PT., WITH NUMBER 20-YEAR BLUE SAPPHIRE - .03 PT., WITH NUMBER 25-YEAR EMERALD - .03 PT., WITH NUMBER 30-YEAR GOLD SAPPHIRE - .03 PT., WITH NUMBER 35-YEAR WHITE SAPPHIRE - .04 PT., WITH NUMBER 40-YEAR WHITE SAPPHIRE - .05 PT., WITH NUMBER DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD SPECIFICATIONS PAGE: 7 45-YEAR WHITE SAPPHIRE - .06 PT., WITH NUMBER 50-YEAR WHITE SAPPHIRE - .06 PT., WITH NUMBER DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CONTRACT VENDORS PAGE: 8 CONTRACT VENDOR NUMBER CONTACT PERSON TERMS AND NUMBER NAME AND ADDRESS PHONE NUMBERS/FAX DELIVERY 4008799 222090922-00 ED VAN ROOYEN NET ACHIEVEMENT PRODUCTS INC 973-887-5090-0000 4 WEEKS ARO 294 ROUTE 10 PO BOX 388 EAST HANOVER NJ 07936 973-515-0171 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 9 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 4008799 00001 080-15-045788 1.29000 222090922-00 NET EACH ACHIEVEMENT PRODUCTS INC SERVICE PIN, 5 YEAR. PER SPECIFICATIONS 080L02. 4008799 00002 080-15-045789 1.29000 222090922-00 NET EACH ACHIEVEMENT PRODUCTS INC SERVICE PIN, 10 YEAR. PER SPECIFICATION 080L02 4008799 00003 080-15-045790 1.39000 222090922-00 NET EACH ACHIEVEMENT PRODUCTS INC SERVICE PIN, 15 YEAR WITH .03 PT. RUBY PER SPECIFICATION 080L02 4008799 00004 080-15-045791 1.39000 222090922-00 NET EACH ACHIEVEMENT PRODUCTS INC SERVICE PIN, 20 YEAR WITH .03 PT. BLUE SAPPHIRE. PER SPECIFICATION 080L02 4008799 00005 080-15-045792 1.39000 222090922-00 NET EACH ACHIEVEMENT PRODUCTS INC SERVICE PIN, 25 YEAR WITH .03PT. EMERALD PER SPECIFICATION 080L02 4008799 00006 080-15-045793 1.39000 222090922-00 NET EACH ACHIEVEMENT PRODUCTS INC SERVICE PIN, 30 YEAR WITH .03 PT. GOLD SAPPHIRE. PER SPECIFICATION 080L02 4008799 00007 080-15-045794 1.39000 222090922-00 NET EACH ACHIEVEMENT PRODUCTS INC DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 10 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME SERVICE PIN, 35 YEAR WITH .04 PT. WHITE SAPPHIRE. PER SPECIFICATION 080L02 4008799 00008 080-15-045795 1.39000 222090922-00 NET EACH ACHIEVEMENT PRODUCTS INC SERVICE PIN, 40 YEAR WITH .05 PT. WHITE SAPPHIRE. PER SPECIFICATION 080L02 4008799 00009 080-15-045796 1.39000 222090922-00 NET EACH ACHIEVEMENT PRODUCTS INC SERVICE PIN, 45 YEAR WITH .05 PT. WHITE SAPPHIRE. PER SPECIFICATION 080L02 4008799 00010 080-15-045797 1.39000 222090922-00 NET EACH ACHIEVEMENT PRODUCTS INC SERVICE PIN, 50 YEAR WITH .06 PT. WHITE SAPPHIRE. PER SPECIFICATION 080L02 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IF YOU NEED ASSISTANCE CONCERNING THIS CONTRACT, PLEASE CONTACT THE BUYER LISTED ON THE COVER PAGE. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * THIS CONTRACT CONTAINS 11 PAGES.