PROG ID: POCNBK3A DATE: 04/25/13 STATE OF ALABAMA DEPARTMENT OF FINANCE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD SERVICE PINS CONTRACT T-NUMBER....... : T200 USAGE.......... : STATEWIDE CONTRACT PERIOD......... : OCTOBER 1, 2010 TO SEPTEMBER 30, 2014 SOLICITATION NO : 2220089 CONTRACT BUYER...... : SUSAN JANA BUYER PHONE.. : (334) 242-7173 PURCHASING NUMBER......... : (334) 242-7250 FAX NUMBER... : (334) 242-4419 DATE PRINTED. : 04/25/13 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 2 FAMILIARIZE YOURSELF WITH THIS CONTRACT AND THE TERMS AND CONDITIONS REGARDING THE RESPONSIBILITIES OF THE STATE AND THE VENDORS. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IT IS THE RESPONSIBILITY OF THE ORDERING AGENCY TO MAKE SURE THAT * * ALL OF THE INFORMATION SUBMITTED ON THEIR REQUISITION IS CORRECT. * * ALWAYS BE SURE TO RECHECK YOUR COMMODITY NUMBERS. AS SOON AS YOUR * * PURCHASE ORDER ARRIVES, CHECK IT FOR ACCURACY. IF THERE ARE ANY * * DISCREPANCIES, PLEASE NOTIFY THE VENDOR FIRST, THEN CONTACT THE * * BUYER LISTED ON THE FRONT OF THIS CONTRACT AS SOON AS POSSIBLE. * * IN MOST INSTANCES, PROBLEMS CAN BE CORRECTED. * * * * COMPLAINTS MUST BE DOCUMENTED & SUBMITTED TO THE BUYER IN WRITING.* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * SOLICITATION NUMBER : 2220089 ASSIGNMENT OF CONTRACT: TO ASSIGN, SUBLET OR TRANSFER ANY CONTRACT RESULTING FROM THIS SOLICITATION, THE VENDOR'S WRITTEN REQUEST MUST BE APPROVED BY THE STATE PURCHASING DIRECTOR. DEFAULT: WHEN A VENDOR DEFAULTS ON A CONTRACT/PURCHASE ORDER, THE STATE CAN PROCURE THE GOODS OR SERVICES FROM OTHER SOURCES AND HOLD THE VENDOR RESPONSIBLE FOR ANY EXCESS IN PRICE/HANDLING. THE VENDOR MAY BE BARRED FROM BIDDING FOR AN INDETERMINATE PERIOD. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 3 DELIVERY: ITEMS ARE TO BE DELIVERED TO VARIOUS LOCATIONS THROUGHOUT THE 67 COUNTIES IN ALABAMA. THE EXACT LOCATIONS AND QUANTITIES WILL BE PROVIDED BY THE ORDERING AGENCY. DELIVERY MUST BE MADE WITHIN 30 DAYS AFTER RECEIPT OF ORDER. DELIVERY MUST BE INSIDE - DOCK DELIVERIES ARE NOT ACCEPTABLE. FREIGHT: BID IS F.O.B. DESTINATION. ANY FREIGHT CHARGES MUST BE INCLUDED IN THE UNIT BID PRICE AND NOT SHOWN SEPARATELY ON THE ITB OR INVOICE. CONTRACT PERIOD: ESTABLISH A 12 MONTH CONTRACT WITH AN OPTION TO EXTEND FOR A SECOND, THIRD, FOURTH, AND FIFTH 12 MONTH PERIOD WITH THE SAME PRICING, TERMS AND CONDITIONS. THE SECOND, THIRD, FOURTH, OR FIFTH 12 MONTH PERIOD, IF AGREED BY BOTH PARTIES, WOULD BEGIN THE DAY AFTER THE FIRST, SECOND, THIRD, OR FOURTH 12 MONTH PERIOD EXPIRES. ANY SUCCESSIVE EXTENSION MUST HAVE WRITTEN APPROVAL OF BOTH THE STATE AND VENDOR NO LATER THAN 30 DAYS PRIOR TO EXPIRATION OF THE PREVIOUS 12 MONTH PERIOD. PRORATION: ANY PROVISION OF A CONTRACT RESULTING FROM THIS BID TO THE CONTRARY NOTWITHSTANDING, IN THE EVENT OF FAILURE OF THE STATE TO MAKE PAYMENT HEREUNDER AS A RESULT OF PARTIAL UNAVAILABILITY, AT THE TIME SUCH PAYMENT IS DUE, OF SUCH SUFFICIENT REVENUES OF THE STATE TO MAKE SUCH PAYMENT (PRORATION OF APPROPRIATED FUNDS FOR THE STATE HAVING BEEN DECLARED BY THE GOVERNOR PURSUANT TO SECTION 41-4-90 OF THE CODE OF ALABAMA 1975), THE CONTRACTOR SHALL HAVE THE OPTION, IN ADDITION TO THE OTHER REMEDIES OF THE CONTRACT, OF RENEGOTIATING THE CONTRACT (EXTENDING OR CHANGING PAYMENT TERMS OR AMOUNTS) OR TERMINATING THE CONTRACT. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 4 MATERIALS, SUPPLIES OR EQUIPMENT: ALL MATERIALS, SUPPLIES OR EQUIPMENT BEING BID AND DELIVERED TO THE STATE SHALL BE NEW, UNUSED, OF RECENT MANUFACTURE, FIRST CLASS IN EVERY RESPECT, AND SUITABLE FOR THEIR INTENDED PURPOSE. QUANTITY: THE EXACT QUANTITY OF PURCHASES FOR EACH ITEM LISTED IS NOT KNOWN. ORDERS WILL BE PLACED BY AGENCIES AS NEEDED AND WILL GIVE COMPLETE SHIPPING INSTRUCTIONS. THE STATE OF ALABAMA DOES NOT GUARANTEE THAT ANY AMOUNT WILL BE PURCHASED. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD SPECIFICATIONS PAGE: 5 ************** SPECIFICATIONS 080L02 FOR SERVICE PINS ************** SERVICE PINS MUST CONFORM TO THE FOLLOWING DESIGN AND SPECIFICATIONS: DIES: ALL EMBLEMS AND JEWELRY SHALL BE MADE FROM DIES THAT WILL PRO- DUCE THE DETAIL OF DESIGN AND CONTOUR OF EMBLEMS ACCEPTABLE TO THE STATE OF ALABAMA, BASED ON THE FOLLOWING INSTRUCTIONS AND DIRECTIONS: ATTACHMENTS: NICKLE SILVER NEEDLE AND SEPARATE STEADING POINT: BRASS CLUTCH BACK, GOLD ELECTROPLATED PLUS AN ADDITIONAL CLUTCH OF LIKE QUALITY WITH GOLD ELECTROPLATED CHAIN AND BAR. FINISH: THE LETTERING BACK AND EDGE SHALL BE COVERED BY TRANSPARENT JEWLER'S LACQUER. THE WHITE EMBLEM SHALL BE THROUGHLY CLEAN AND FREE FROM PARTICLES OF THE POLISHING AGENT. PACKING: INDIVIDUAL PLASTIC BOXES. NUMBERS: NUMERALS ON THE EMBLEM, AS TO YEARS OF SERVICE, SHALL BE INCORPORATED AS PART OF THE DIES, FIVE THROUGH FIFTY YEAR SERVICE AWARDS. THEREFORE, STAMPED NUMERIC IMPRESSIONS WILL NOT BE ACCEPTABLE AND TEN (10) SEPARATE DIES WILL BE NECESSARY. QUALITY A: 5 YEAR PINS ONLY 1. THE TIE TAC, PIN AND LABEL PINS SHALL BE MADE FROM RHODIUMS METALS WITH AN OX/FINISH, AND HIGH-POLISHED HIGHLIGHTS. 2. A DARK GREEN FIRED ENAMEL, Z10965, SHALL BE USED RECESSED IN THE OUTLINE OF THE STATE WITH THE BORDER BEING RAISED AND POLISHED. 3. DARK GREEN FIRED ENAMEL, Z10965, SHALL ALSO BE USED IN RECESSED IN THE STATE TREE, WITH BORDER BEING RAISED AND HIGH-POLISHED. 4. THE PINK CAMELIA SHALL HAVE A PINK FIRED ENAMEL, A104, RECESSED WITH BORDERS BEING RAISED AND POLISHED. 5. THE LEAVES JOINING THE STATE FLOWER SHALL HAVE FIRED GREEN ENAMEL, DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD SPECIFICATIONS PAGE: 6 Z10965, RECESSED WITH THE BORDERS RAISED AND POLISHED. 6. THE STATE BIRD SHALL HAVE DEPTH DESIGN AND BORDERS RAISED AND POLISHED. 7. THE WHEEL SHALL BE RAISED WITH THE BORDER AND SPOKES HIGH-POLISHED WITH THE HUB RECESSED IN DARK OX/FINISH. 8. THE BACKGROUND OF INNER BORDER OF WHEEL SHALL ALSO BE DARK OX/FINISH IN CONTRAST TO THAT OF THE HUB. 9. THE LETTERS IN THE STATE OF ALABAMA SHALL BE RAISED AND HIGH- POLISHED. 10. THE LOWER PORTION OF EMBLEM WILL HAVE THE LETTERS 5 YEAR'S SERVICE AND WILL BE RAISED AND HIGH-POLISHED. THE NUMERAL 5 SHALL BE PART OF THE DIE AND NOT ENGRAVED OR PANOGRAPHED. 11. THE EMBLEMS IN THEIR ENTIRETY, WHICH INCLUDES FINDINGS MUST BE OF GOOD QUALITY ALLOY OF VIRGIN OR NEWLY MINED METALS, AND MUST WEIGH IN COMPLETE FORM PRIOR TO LACQUERING NOT LESS THAN 1-1/4 PENNY- WEIGHT, EXCLUSIVE OF ATTACHMENTS. 12. EMBLEM SIZE IS 1/2" DIAMETER AND .065 THICKNESS FOR ALL SERVICE PINS. QUALITY B: 10 - 50 YEAR PINS THE TIE-TAC, PIN AND LABEL PINS SHALL BE THE SAME AS QUALITY A, EXCEPT THEY SHALL BE MADE FROM VIRGIN OR NEWLY MINED ALLOYS WITH A HAMILTON GOLD FINISH AND POLISHED-HIGHLIGHTS, AND IN PARAGRAPH 10 - THE NUMERAL 5 SHALL BE REPLACED WITH THE APPROPRIATE NUMERAL IN BOTH PLACES. ALL STONES SHALL BE A REGULAR SET IN THE CENTER OF THE HUB AND DESIGN. 10-YEAR NO STONE, NUMBERS ONLY 15-YEAR RED RUBY - .03 PT., WITH NUMBER 20-YEAR BLUE SAPPHIRE - .03 PT., WITH NUMBER 25-YEAR EMERALD - .03 PT., WITH NUMBER 30-YEAR GOLD SAPPHIRE - .03 PT., WITH NUMBER 35-YEAR WHITE SAPPHIRE - .04 PT., WITH NUMBER 40-YEAR WHITE SAPPHIRE - .05 PT., WITH NUMBER 45-YEAR WHITE SAPPHIRE - .06 PT., WITH NUMBER DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD SPECIFICATIONS PAGE: 7 50-YEAR WHITE SAPPHIRE - .06 PT., WITH NUMBER ********************************************************************** DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CONTRACT VENDORS PAGE: 8 CONTRACT VENDOR NUMBER CONTACT PERSON TERMS AND NUMBER NAME AND ADDRESS PHONE NUMBERS/FAX DELIVERY 4011368 221934194-00 ANDREW LIEBERMEN NET ALL-WAYS ADVERTISING 973-544-0264-0264 30 DAYS ARO 800-255-9291 1442 BROAD STREET BLOOMFIELD NJ 07003 973-338-1410 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 9 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 4011368 00001 080-15-045788 1.29000 221934194-00 NET EACH ALL-WAYS ADVERTISING SERVICE PIN, 5 YEAR, PER 080L02 SPECS 4011368 00002 080-15-045789 1.39000 221934194-00 NET EACH ALL-WAYS ADVERTISING SERVICE PIN, 10 YEAR, PER 080L02 SPECS 4011368 00003 080-15-045790 1.39000 221934194-00 NET EACH ALL-WAYS ADVERTISING SERVICE PIN, 15 YEAR, WITH .03 PT. RUBY, PER 080L02 SPECS 4011368 00004 080-15-045791 1.39000 221934194-00 NET EACH ALL-WAYS ADVERTISING SERVICE PIN, 20 YEAR, WITH .03 PT. BLUE SAPPHIRE, PER 080L02 SPECS 4011368 00005 080-15-045792 1.39000 221934194-00 NET EACH ALL-WAYS ADVERTISING SERVICE PIN, 25 YEAR, W/ .03PT. EMERALD PER 080L02 SPECS 4011368 00006 080-15-045793 1.39000 221934194-00 NET EACH ALL-WAYS ADVERTISING SERVICE PIN, 30 YEAR, WITH .03 PT. GOLD SAPPHIRE, PER 080L02 SPECS 4011368 00007 080-15-045794 1.39000 221934194-00 NET EACH ALL-WAYS ADVERTISING SERVICE PIN, 35 YEAR, W/ .04 PT. WHITE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 10 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME SAPPHIRE, PER 080L02 SPECS 4011368 00008 080-15-045795 1.39000 221934194-00 NET EACH ALL-WAYS ADVERTISING SERVICE PIN, 40 YEAR, WITH .05 PT. WHITE SAPPHIRE, PER 080L02 SPECS 4011368 00009 080-15-045796 1.39000 221934194-00 NET EACH ALL-WAYS ADVERTISING SERVICE PIN, 45 YEAR, WITH .05 PT. WHITE SAPPHIRE, PER 080L02 SPECS 4011368 00010 080-15-045797 1.39000 221934194-00 NET EACH ALL-WAYS ADVERTISING SERVICE PIN, 50 YEAR, WITH .06 PT. WHITE SAPPHIRE, PER 080L02 SPECS DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IF YOU NEED ASSISTANCE CONCERNING THIS CONTRACT, PLEASE CONTACT THE BUYER LISTED ON THE COVER PAGE. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * THIS CONTRACT CONTAINS 11 PAGES.