PROG ID: POCNBK3A DATE: 07/10/12 STATE OF ALABAMA DEPARTMENT OF FINANCE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD FACSIMILE MACHINES CONTRACT T-NUMBER....... : T132 USAGE.......... : STATEWIDE CONTRACT PERIOD......... : OCTOBER 1, 2007 TO SEPTEMBER 30, 2012 SOLICITATION NO : 2181155 CONTRACT BUYER...... : JENNIFER LORETZ BUYER PHONE.. : (334) 242-7370 PURCHASING NUMBER......... : (334) 242-7250 FAX NUMBER... : (334) 242-4419 DATE PRINTED. : 07/10/12 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 2 FAMILIARIZE YOURSELF WITH THIS CONTRACT AND THE TERMS AND CONDITIONS REGARDING THE RESPONSIBILITIES OF THE STATE AND THE VENDORS. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IT IS THE RESPONSIBILITY OF THE ORDERING AGENCY TO MAKE SURE THAT * * ALL OF THE INFORMATION SUBMITTED ON THEIR REQUISITION IS CORRECT. * * ALWAYS BE SURE TO RECHECK YOUR COMMODITY NUMBERS. AS SOON AS YOUR * * PURCHASE ORDER ARRIVES, CHECK IT FOR ACCURACY. IF THERE ARE ANY * * DISCREPANCIES, PLEASE NOTIFY THE VENDOR FIRST, THEN CONTACT THE * * BUYER LISTED ON THE FRONT OF THIS CONTRACT AS SOON AS POSSIBLE. * * IN MOST INSTANCES, PROBLEMS CAN BE CORRECTED. * * * * COMPLAINTS MUST BE DOCUMENTED & SUBMITTED TO THE BUYER IN WRITING.* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * SOLICITATION NUMBER : 2181155 PURPOSE: ESTABLISH A CONTRACT FROM THE ITEMS LISTED FOR ALL STATE AGENCIES. CONTRACT PRICES ARE AVAILABLE TO ALL LOCAL GOVERNMENTAL AGENCIES AND SCHOOLS. ORDERING PROCESS: PURCHASES FOR STATE AGENCIES WILL BE MADE BY CONTRACT RELEASE ORDERS SHOWING SPECIFIC SHIPPING INFORMATION. CITIES, COUNTIES, SCHOOL SYSTEMS AND OTHER POLITICAL SUBDIVISIONS WILL BE RESPONSIBLE FOR DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 3 ISSUING THEIR OWN PURCHASE ORDERS DIRECTLY TO THE VENDOR. NON-AVAILABILITY OF EQUIPMENT: IF AT ANY TIME DURING THE CONTRACT PERIOD, THE EQUIPMENT BID IS DISCONTINUED OR IS NO LONGER AVAILABLE FROM THE MANUFACTURER, THE VENDOR MAY SUBSTITUTE ANOTHER MODEL. THE SUBSTITUTED MODEL MUST MEET OR EXCEED ALL SPECIFICATIONS OF THE ITEM BID AND MUST BE AT AN EQUAL OR LESSER PRICE. VENDOR MUST NOTIFY STATE PURCHASING IN WRITING OF THE SUBSTITUTION OR NON-AVAILABILITY OF PRODUCT. DELIVERY: ITEMS ARE TO BE DELIVERED TO VARIOUS LOCATIONS THROUGHOUT THE 67 COUNTIES IN ALABAMA. THE EXACT LOCATIONS AND QUANTITIES WILL BE PROVIDED BY THE ORDERING AGENCY. DELIVERY AND INSTALLATION: BID IS TO INCLUDE COST OF TRANSPORTATION, UNLOADING, INSTALLATION AND REMOVAL OF DEBRIS. DROP SHIPMENTS ARE NOT ACCEPTABLE. TITLE WILL CHANGE UPON RECEIPT OF SATISFACTORY DELIVERY AND INSTALLATION. PAYMENT: INVOICES WILL NOT BE PAID UNTIL ALL ITEMS HAVE BEEN DELIVERED TO THE DESTINATION IN SATISFACTORY CONDITION. SERIAL NUMBERS: EACH INVOICE AND PACKING SLIP FOR ORDERS PLACED AS A RESULT OF THIS DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 4 BID SHALL CONTAIN THE SERIAL NUMBER OF EVERY UNIT COVERED BY THAT INVOICE. REQUIRED DOCUMENTS: A COPY OF THE MAINTENANCE/OPERATIONS MANUAL, MANUFACTURER'S WARRANTY AND A COMPLETE REPLACEMENT PARTS LIST IS REQUIRED WITH EACH ITEM. OPTIONS/ACCESSORIES: VENDOR MUST SUBMIT WITH THEIR BID, A LIST OF OPTIONS/ACCESSORIES AND THE STATE PRICE LIST FOR THESE OPTIONS AND ACCESSORIES FOR EVERY ITEM BID. AWARDED VENDOR MUST MAKE THIS LIST READILY AVAILABLE TO THE END USER UPON REQUEST. NOTE: VENDOR DOES NOT NEED TO ENTER ANY FORM OF BID ON LINE 00013 FOR OPTIONAL ACCESSORIES. FOR PURCHASING USE ONLY. PRODUCT IDENTIFICATION: EACH MACHINE MUST HAVE THE MANUFACTURER'S SERIAL NUMBER/TRADEMARK PERMANENTLY STAMPED OR AFFIXED IN AN ACCESSIBLE PLACE. REQUIRED DOCUMENTS: A HANDBOOK OF OPERATING INSTRUCTIONS MUST BE FURNISHED WITH EACH MACHINE ORDERED. THE HANDBOOK SHALL ADEQUATELY IDENTIFY AND EXPLAIN EACH FEATURE, SHOW ITS LOCATION AND METHOD OF OPERATION. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 5 WARRANTY INFORMATION: EQUIPMENT SHALL BE WARRANTED FOR A MINIMUM OF TWELVE (12) MONTHS. WARRANTY SHALL COVER ALL PARTS, LABOR & FREIGHT COST ASSOCIATED WITH REPAIRS AND/OR REPLACEMENT OF DEFECTIVE EQUIPMENT. ACCIDENTS, MISUSE AND NEGLIGENCE ARE NOT COVERED BY THIS WARRANTY. THE WARRANTY SHALL COMMENCE ON THE DATE THE EQUIPMENT IS PUT INTO SERVICE BY THE USING AGENCY. VENDOR WILL USE WHATEVER MEANS REQUIRED TO FACILITATE THIS WARRANTY, AND WILL INSURE TOTAL SATISFACTORY PERFORMANCE TO THE USING AGENCY. IF A MACHINE CANNOT BE REPAIRED WITHIN A 48 HR PERIOD, REPLACEMENT MEETING ALL SPECIFICATIONS WILL BE REQUIRED. QUANTITY: THE EXACT QUANTITY OF EACH ITEM IS UNKNOWN. THE DIVISION OF PURCHASING DOES NOT GUARANTEE THE STATE WILL BUY ANY AMOUNT. ORDERS WILL BE PLACED BY AGENCIES AS NEEDED AND GIVE COMPLETE SHIPPING INSTRUCTIONS. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CONTRACT VENDORS PAGE: 6 CONTRACT VENDOR NUMBER CONTACT PERSON TERMS AND NUMBER NAME AND ADDRESS PHONE NUMBERS/FAX DELIVERY 4009814 061611068-11 POLLY MOSELEY NET OCE' IMAGISTICS INC(CONTRACT) 334-265-9578 15 DAYS ARO D/B/A OCE NORTHAMERICADPS 800-347-9232 380 ARBA STREET MONTGOMERY AL 36104 334-264-7367 4009815 630592704-00 RICHARD M. FOSHEE NET ROYAL OFFICE EQUIPMENT 334-264-3425 30 DAYS ARO COMPANY INC 2670 ZELDA ROAD MONTGOMERY AL 36107 334-264-3426 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 7 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 4009814 00005 725-21-086977 795.00000 061611068-11 NET EA OCE' IMAGISTICS INC(CONTRACT) HIGH-SPEED FAX, DIGITAL COPIER/PRINTER/ D/B/A OCE NORTHAMERICADPS TWAIN SCANNER WITH STANDARD NETWORK/ PRINT/SCAN AND NETWORK/INTERNET FAX INTERFACE. COPY/PRINT SPEED: 30PPM, COPY/PRINT RESOLUTION: 1200X600/2400X 600 DPI, MAIN MEMORY MIM/MAX: 32MB/544MB MEMORY BATTERY BACK-UP: 4 DAYS, MULTIPLE COPY: UP TO 99, ADF CAPACITY: 50 SHEETS (17-24 LBS), PLATEN SIZE: 8 1/2"X14", HALFTONES: 256 LEVELS OF SCANNING, ORIGINAL SIZES: 8 1/2"X11:, 8 1/2"X14", 5.8"X5.8",PAPER SUPPLY: 250 SHEET CASSETTE, 50 SHEET BYPASS TRAY: STANDARD AUTO DUPLEX, MODEM SPEED: 33.6 KBPS, BROADCAST: 390 LOCATIONS, PAGE SCAN SPEED: 2 SPP(SECONDS PER PAGE), PAGE MEMORY: 32MB-544MB, GROUPS: 20, DELAYED SEND, INTERNET FAX, NETWORK FAX, PC FAX, ONE TOUCH DIALING: 40, POLLING RECEPTION SCANNER: 256 LEVEL GRAYSCALE, COLOR & MONOCHROME, IMPORT FILES, TWAIN COMPLIANT, INTERNET FAXING-STANDARD, OCR, PC & LAN CONNECTIVITY: STD 10/100 ETHERNET USB 2.0. BRAND: OCE MODEL: FX3000/VL3200X 4009814 00007 725-21-086978 625.00000 061611068-11 NET EA OCE' IMAGISTICS INC(CONTRACT) FAX/PRINTER/COPIER/SCANNER/PC FAX D/B/A OCE NORTHAMERICADPS PRINT SPEED (MAXIMIM): 21 PPM (LETTER- SIZE, PORTRAIT),DOCUMENT MEMORY: 32 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 8 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME MB SHARED - STANDARD, MEMORY BATTERY BACKUP: 4 DAYS, DUAL ACCESS: MULTITASK- ING, MICROPROCESSOR: RISC; 32-BIT, ADF CAPACITY: 50 SHEETS (20 LB LETTER SIZE), PLATEN SIZE: 8 1/2"X14", ORIGINAL TYPE: SHEET - ADF, SCAN METHOD: CIS, SCAN WIDTH (MAXIMUM): 8.15", HALFTONE: 256 LEVELS FOR SCANNING, 250 SHEET CASSETTE AND SINGLE-SHEET BYPASS TRAY -STANDARD: PC AND LAN CONNECTIVITY: ACTIVITY TRANSMIT REPORTS, AUTO COVER SHEET, AUTO RECEIVE REDUCTION, AUTO REDIALING, ONE TOUCH DIALING (32), SEARCH/SPEED DIALING (300), PAUSE KEY, PBX DIAL PAUSING, BATCH TRANSMISSION, BROADCAST (382 LOCATIONS), DELAYED SEND COMMANDS (50), REMOTE DIAGNOSTICS, DIAL WHILE SCAN, POLLING RECEPTION, REMOTE RETRIEVAL, FAX FORWARDING, GROUP DIALING (6 GROUPS), TELEPHONE ROLLOVER, SUB- STITUTE RECEPTION, MEMORY RECEPTION, MEMORY SECURITY, MODEM SPEED: 33.6 KBPS BRAND: OCE MODEL: SX2100 4009815 00009 725-21-089286 925.00000 630592704-00 NET EA ROYAL OFFICE EQUIPMENT FACSIMILE MACHINE DESKTOP LASER WITH COMPANY INC PRINTING AND SCANNING STANDARD, AUTO- MATIC DUPLEX STANDARD, 33.6 DBPS 33.6 FAX MODEM G3. 23 PAGES PER MINUTE PRINT SPEED, 3 SECOND FAX SPEED, 8 MB FAX MEMORY AND 64 MB PRINTING MEMORY, 550 SHEET PAPER TRAY, 100 SHEET MULTIPURPOSE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 9 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME SECOND TRAY, 50 SHEET AUTOMATIC DOCUMENT FEEDER, 40 ONE TOUCH LOCATIONS AND 240 SPEED DIAL LOCATIONS, 8000 PAGE TONER CARTRIDGE YIELD AND 20,000 PAGE DRUM YEILD. 72 HOUR BATTERY BACKUP. BRAND: SAMSUNG MODEL: SCX-6322DN 4009815 00011 725-21-089269 227.50000 630592704-00 NET EA ROYAL OFFICE EQUIPMENT FACSIMILE MACHINE LASER DESKTOP, 17 PPM COMPANY INC PRINT SPEED, SUPER G3 33.6 FAX MODEM, 2 MB MEMORY (160 PAGES), 80 SPEED DIAL LOCATIONS, 20 ONE TOUCH LOCATIONS, 20 SHEET AUTOMATIC DOCUMENT FEEDER. 300 DPI RESOLUTION, 250 SHEET PAPER TRAY, BYPASS PAPER TRAY, 96 HOUR BATTERY BACK- UP,LASER CARTRIDGE YIELD OF 3,000 PAGES. SERVES AS DEDICATED FAX. NO PRINTING CAPABILITIES. BRAND: SAMSUNG MODEL: SF650 4009815 00012 725-21-089270 258.75000 630592704-00 NET EA ROYAL OFFICE EQUIPMENT LASER FAX: 17 PAGES PER MINUTE, COMPANY INC 33.6 FAX MODEL SUPER G3, 2MB MEMORY (160 PAGES), BYPASS PAPER TRAY, 20 SHEET AUTOMATIC DOCUMENT FEEDER, 3 SEC TRANSMISSION SPEED, 6 SEC SCAN SPEED, 250 SHEET PAPER TRAY, 80 SPEED DIAL LOCATIONS, 20 ONE-TOUCH, 300 DPI, TONER DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 10 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME SAVE MODE, LASER TONER CARTRIDGE, TONER YIELD 3,000 PAGES, GDI PRINT DRIVER, 96 HR BATTERY BACKUP, PHONE HANDSET. BRAND: SAMSUNG MODEL: AF650P 4009814 00013 725-21-089269 .00 % 061611068-11 NET EA OCE' IMAGISTICS INC(CONTRACT) FACSIMILE MACHINE, OPTIONAL ACCESSORIES: D/B/A OCE NORTHAMERICADPS 4009815 00013 725-21-089269 .00 % 630592704-00 NET EA ROYAL OFFICE EQUIPMENT FACSIMILE MACHINE, OPTIONAL ACCESSORIES: COMPANY INC DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IF YOU NEED ASSISTANCE CONCERNING THIS CONTRACT, PLEASE CONTACT THE BUYER LISTED ON THE COVER PAGE. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * THIS CONTRACT CONTAINS 11 PAGES.