PROG ID: POCNBK3A DATE: 07/18/12 STATE OF ALABAMA DEPARTMENT OF FINANCE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD BAG OF ICE & BOTTLED WATER CONTRACT T-NUMBER....... : T053 USAGE.......... : STATEWIDE CONTRACT PERIOD......... : JULY 30, 2008 TO JULY 31, 2013 SOLICITATION NO : 2196260 CONTRACT BUYER...... : WENDY PENTON BUYER PHONE.. : (334) 353-7176 PURCHASING NUMBER......... : (334) 242-7250 FAX NUMBER... : (334) 242-4419 DATE PRINTED. : 07/18/12 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 2 FAMILIARIZE YOURSELF WITH THIS CONTRACT AND THE TERMS AND CONDITIONS REGARDING THE RESPONSIBILITIES OF THE STATE AND THE VENDORS. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IT IS THE RESPONSIBILITY OF THE ORDERING AGENCY TO MAKE SURE THAT * * ALL OF THE INFORMATION SUBMITTED ON THEIR REQUISITION IS CORRECT. * * ALWAYS BE SURE TO RECHECK YOUR COMMODITY NUMBERS. AS SOON AS YOUR * * PURCHASE ORDER ARRIVES, CHECK IT FOR ACCURACY. IF THERE ARE ANY * * DISCREPANCIES, PLEASE NOTIFY THE VENDOR FIRST, THEN CONTACT THE * * BUYER LISTED ON THE FRONT OF THIS CONTRACT AS SOON AS POSSIBLE. * * IN MOST INSTANCES, PROBLEMS CAN BE CORRECTED. * * * * COMPLAINTS MUST BE DOCUMENTED & SUBMITTED TO THE BUYER IN WRITING.* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * SOLICITATION NUMBER : 2196260 DELIVERY TIME FRAME: DELIVERIES TO ALABAMA EMERGENCY MANAGEMENT AGENCY (AEMA) ARE TO BE MADE AS FOLLOW: 50% OF ORDER MUST BE DELIVERED WITHIN 48 HOURS, WITH 100% OF OREDER DELIVERED WITHIN 72 HOURS OF SCHEDULING DELIVERY. INITIAL DELIVERIES WILL BE TO THE ADDRESS BELOW WITH FORWARD SHIPMENT TO POINTS OF DISTRIBUTION AS DIRECTED BY AEMA DURING THE EMERGENCY DISASTER PERIOD. VENDORS ARE RESPONSIBLE FOR ASSURING THAT AEMA ACKNOWLEDGES ALL DELIVERIES, AND THAT ALL DELIVERIES HAVE REQUIRED DOCUMENTATION. AEMA ANTICIPATES THAT THE DELIVERY TRUCKS WILL BE AT A DISTRIBUTION DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 3 POINT NO LONGER THANT 12 HOURS AFTER ITS ARRIVAL. ALABAMA EMERGENCY MANAGEMENT AGENCY LOGISTICAL MOBILIZATION CENTER MAXWELL AIR FORCE BASE MONTGOMERY, AL 35721 ALL OTHER ORDERS MUST BE DELIVERED TO THE "SHIP TO" ADDRESS SHOWN ON THE P.O. WITHIN THREE (3) DAYS OF VENDOR'S RECEIPT OF ORDER. DELIVERY: THE VENDOR MUST MAINTAIN AN INVENTORY SUFFICIENT TO MAKE SHIPMENT ON ALL ORDERS WITHIN THE TIMEFRAME STATED IN THE SOLICITATION. CONTRACT PERIOD: ESTABLISH A 12 MONTH CONTRACT WITH AN OPTION TO EXTEND FOR A SECOND, THIRD, FOURTH, AND FIFTH 12 MONTH PERIOD WITH THE SAME PRICING, TERMS AND CONDITIONS. THE SECOND, THIRD, FOURTH, OR FIFTH 12 MONTH PERIOD, IF AGREED BY BOTH PARTIES, WOULD BEGIN THE DAY AFTER THE FIRST, SECOND, THIRD, OR FOURTH 12 MONTH PERIOD EXPIRES. ANY SUCCESSIVE EXTENSION MUST HAVE WRITTEN APPROVAL OF BOTH THE STATE AND VENDOR NO LATER THAN 30 DAYS PRIOR TO EXPIRATION OF THE PREVIOUS 12 MONTH PERIOD. FIRM PRICING: ALL PRICES QUOTED MUST BE FIRM FOR A PERIOD OF ONE (1) YEAR FROM THE VENDOR'S NOTIFICATION OF AWARD. PURPOSE: ESTABLISH A CONTRACT FROM THE ITEMS LISTED FOR ALL STATE AGENCIES. CONTRACT PRICES ARE AVAILABLE TO ALL LOCAL GOVERNMENTAL AGENCIES AND SCHOOLS. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 4 QUANTITY: QUANTITY SHOWN IS AN APPROXIMATE USAGE AND MAY ACTUALLY BE MORE OR LESS. ORDERS WILL BE PLACED AS NEEDED AND DURING DISASTER PERIODS BY STATE OR OTHER LOCAL GOVERNMENTAL AGENCIES. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CONTRACT VENDORS PAGE: 5 CONTRACT VENDOR NUMBER CONTACT PERSON TERMS AND NUMBER NAME AND ADDRESS PHONE NUMBERS/FAX DELIVERY 4010159 721148282-01 JOSEPH LIPSEY III NET LIPSEY MOUNTAIN SPRING WATER 678-336-1180 1 DAY ARO COMPOSITE ANALYSIS GROUP 1701 OAKBROOK DRIVE SUITE D NORCROSS GA 30093 678-990-4196 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 6 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 4010159 00001 390-42-089904 .28000 721148282-01 NET LB LIPSEY MOUNTAIN SPRING WATER ICE, 8 LB. BAGS, ICE MUST BE PALLETIZED COMPOSITE ANALYSIS GROUP DESIGNED FOR PICK-UP FROM ALL FOUR SIDES SHRINK-WRAPPED AND FULLY COVERED ON TOP AND ALL FOUR SIDES WITH A MINIMUM DOUBLE LAYER OF SHRINK WRAP, ICE ORDERS WILL BE IN MULTIPLE TRUCKLOADS OF APPROXIMATELY 40,000 LBS. PER TRUCK LOAD, ICE MUST MEET ALL FEDERAL/STATES STANDARDS FOR HUMAN CONSUMPTION. VENDORS BIDDING ON THIS ITB MUST LIST A PER HOUR RATE FOR TRANSPORTATION ONCE THE TRUCK REACHES AEMA STAGING AREA. THIS PRICE WILL BE USED TO ACCESS THE COST OF FORWARD SHIPMENT WHILE TRUCKS ARE IN THE STAGING AREA UNTIL THE TRUCKS DEPARTS FROM ITS DISTRIBUTION POINT. TRANSPORTATION PER HOUR RATE $ 65.00 SUCCESSFUL VENDOR MUST ESTABLISH AND MAINTAIN A PASSWORD PROTECTED, INTERNET BASED TRACKING AND REPORTING SYSTEM ACCESSIBLE TO AUTHORIZED STATE PERSONNEL THIS SYSTEM WILL CONTAIN INFORMATION NECESSARY FOR AEMA TO COORDINATE DELIVERIES & TRACK THEIR PROGRESS. THIS SYSTEM MUST BE MAINTAINED CONTINUOUSLY DURING THE PERFORMANCE OF DELIVERIES TO REFLECT REAL TIME INFORMATION. A SUIT- ABLE ALTERNATIVE TRACKING SYSTEM WILL BE CONSIDERED. ALTHOUGH NOT REQUIRED, THE CONTRACT VENDOR MAY BE ASKED TO PROVIDE PERSONNEL DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 7 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME FOR TECHNICAL ASSISTANCE TO SUPPORT AEMA LOGISTICAL MOBILIZATION CENTER TO ASSIST IN RECEIVING, ACCOUNTING, AND FORWARD SHIPMENT OF DELIVERIES. THE CONTRACT VENDOR WILL BE RESPONSIBLE FOR HOUSING AND SUPPORT OF THEIR SUPPORT PERSONNEL. BRAND: LIPSEY HR RATE 65.00 4010159 00002 390-42-090870 .28000 721148282-01 NET LB LIPSEY MOUNTAIN SPRING WATER ICE, 10 LB. BAGS, ICE MUST BE PALLETIZED COMPOSITE ANALYSIS GROUP DESIGNED FOR PICK-UP FROM ALL FOUR SIDES SHRINK-WRAPPED AND FULLY COVERED ON TOP AND ALL FOUR SIDES WITH A MINIMUM DOUBLE LAYER OF SHRINK WRAP, ICE ORDERS WILL BE IN MULTIPLE TRUCKLOADS OF APPROXIMATELY 40,000 LBS. PER TRUCK LOAD, ICE MUST MEET ALL FEDERAL/STATES STANDARDS FOR HUMAN CONSUMPTION. VENDORS BIDDING ON THIS ITB MUST LIST A PER HOUR RATE FOR TRANSPORTATION ONCE THE TRUCK REACHES AEMA STAGING AREA. THIS PRICE WILL BE USED TO ACCESS THE COST OF FORWARD SHIPMENT WHILE TRUCKS ARE IN THE STAGING AREA UNTIL THE TRUCKS DEPARTS FROM ITS DISTRIBUTION POINT. TRANSPORTATION PER HOUR RATE $ 65.00 BRAND: LIPSEY HR RATE 65.00 4010159 00003 390-42-090872 .26000 721148282-01 NET LB LIPSEY MOUNTAIN SPRING WATER DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 8 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME ICE, 20 LB. BAGS, ICE MUST BE PALLETIZED COMPOSITE ANALYSIS GROUP DESIGNED FOR PICK-UP FROM ALL FOUR SIDES SHRINK-WRAPPED AND FULLY COVERED ON TOP AND ALL FOUR SIDES WITH A MINIMUM DOUBLE LAYER OF SHRINK WRAP, ICE ORDERS WILL BE IN MULTIPLE TRUCKLOADS OF APPROXIMATELY 40,000 LBS. PER TRUCK LOAD, ICE MUST MEET ALL FEDERAL/STATES STANDARDS FOR HUMAN CONSUMPTION. VENDORS BIDDING ON THIS ITB MUST LIST A PER HOUR RATE FOR TRANSPORTATION ONCE THE TRUCK REACHES AEMA STAGING AREA. THIS PRICE WILL BE USED TO ACCESS THE COST OF FORWARD SHIPMENT WHILE TRUCKS ARE IN THE STAGING AREA UNTIL THE TRUCKS DEPARTS FROM ITS DISTRIBUTION POINT. TRANSPORTATION PER HOUR RATE $ 65.00 BRAND: LIPSEY HR RATE 65.00 4010159 00004 390-92-089907 .26000 721148282-01 NET BT LIPSEY MOUNTAIN SPRING WATER WATER, BOTTLED, 16.9 OZ. WATER MUST BE COMPOSITE ANALYSIS GROUP PALLETIZED DESIGNED FOR PICK-UP FROM ALL FOUR SIDES, SHRINK-WRAPPED, AND FULLY COVERED ON TOP AND ALL FOUR SIDES WITH A MINIMUM DOUBLE LAYER OF SHRINK WRAP, WATER ORDER WILL BE IN MULTIPLE TRUCK- LOADS OF APPROXIMATELY 18,000 LITER PER TRUCK LOAD, WATER MUST MEET ALL FEDERAL/ STATES WATER STANDARDS FOR HUMAN CONSUMPTION. WATER MUST HAVE A SHELF LIFE OF 2 YEARS. SHELF LIFE MUST BE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 9 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME STATED ON THE WATER PACKAGING. WATER SHIPMENTS WITHOUT THE SHELF LIFE STATE- MENT ON THE PACKAGING WILL BE REFUSED. VENDORS BIDDING ON THIS ITB MUST LIST A PER HOUR RATE FOR TRANSPORTATION ONCE THE TRUCK REACHES AEMA STAGING AREA. THIS PRICE WILL BE USED TO ACCESS THE COST OF FORWARD SHIPMENT WHILE TRUCKS ARE IN THE STAGING AREA UNTIL THE TRUCKS DEPARTS FROM ITS DISTRIBUTION POINT. TRANSPORTATION PER HOUR RATE $ 65.00 SUCCESSFUL VENDOR MUST ESTABLISH AND MAINTAIN A PASSWORD PROTECTED, INTERNET BASED TRACKING AND REPORTING SYSTEM ACCESSIBLE TO AUTHORIZED STATE PERSONNEL THIS SYSTEM WILL CONTAIN INFORMATION NECESSARY FOR AEMA TO COORDINATE DELIVERIES & TRACK THEIR PROGRESS. THIS SYSTEM MUST BE MAINTAINED CONTINUOUSLY DURING THE PERFORMANCE OF DELIVERIES TO REFLECT REAL TIME INFORMATION. A SUIT- ABLE ALTERNATIVE TRACKING SYSTEM WILL BE CONSIDERED. ALTHOUGH NOT REQUIRED, THE CONTRACT VENDOR MAY BE ASKED TO PROVIDE PERSONNEL FOR TECHNICAL ASSISTANCE TO SUPPORT AEMA LOGISTICAL MOBILIZATION CENTER TO ASSIST IN RECEIVING, ACCOUNTING, AND FORWARD SHIPMENT OF DELIVERIES. THE CONTRACT VENDOR WILL BE RESPONSIBLE FOR HOUSING AND SUPPORT OF THEIR SUPPORT PERSONNEL. BRAND: LIPSEY DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 10 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME RH RATE 65.00 4010159 00005 390-92-089908 .29000 721148282-01 NET BT LIPSEY MOUNTAIN SPRING WATER WATER, BOTTLED, 20 OZ. WATER MUST BE COMPOSITE ANALYSIS GROUP PALLETIZED DESIGNED FOR PICK-UP FROM ALL FOUR SIDES, SHRINK-WRAPPED, AND FULLY COVERED ON TOP AND ALL FOUR SIDES WITH A MINIMUM DOUBLE LAYER OF SHRINK WRAP, WATER ORDER WILL BE IN MULTIPLE TRUCK- LOADS OF APPROXIMATELY 18,000 LITER PER TRUCK LOAD, WATER MUST MEET ALL FEDERAL/ STATES WATER STANDARDS FOR HUMAN CONSUMPTION. WATER MUST HAVE A SHELF LIFE OF 2 YEARS. SHELF LIFE MUST BE STATED ON THE WATER PACKAGING. WATER SHIPMENTS WITHOUT THE SHELF LIFE STATE- MENT ON THE PACKAGING WILL BE REFUSED. VENDORS BIDDING ON THIS ITB MUST LIST A PER HOUR RATE FOR TRANSPORTATION ONCE THE TRUCK REACHES AEMA STAGING AREA. THIS PRICE WILL BE USED TO ACCESS THE COST OF FORWARD SHIPMENT WHILE TRUCKS ARE IN THE STAGING AREA UNTIL THE TRUCKS DEPARTS FROM ITS DISTRIBUTION POINT. TRANSPORTATION PER HOUR RATE $ 65.00 BRAND: LIPSEY HR RATE 65.00 4010159 00006 390-92-089909 .47000 721148282-01 NET BT LIPSEY MOUNTAIN SPRING WATER WATER, BOTTLED, 1 LITER, WATER MUST BE COMPOSITE ANALYSIS GROUP DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 11 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME PALLETIZED DESIGNED FOR PICK-UP FROM ALL FOUR SIDES, SHRINK-WRAPPED, AND FULLY COVERED ON TOP AND ALL FOUR SIDES WITH A MINIMUM DOUBLE LAYER OF SHRINK WRAP, WATER ORDER WILL BE IN MULTIPLE TRUCK- LOADS OF APPROXIMATELY 18,000 LITER PER TRUCK LOAD, WATER MUST MEET ALL FEDERAL/ STATES WATER STANDARDS FOR HUMAN CONSUMPTION. WATER MUST HAVE A SHELF LIFE OF 2 YEARS. SHELF LIFE MUST BE STATED ON THE WATER PACKAGING. WATER SHIPMENTS WITHOUT THE SHELF LIFE STATE- MENT ON THE PACKAGING WILL BE REFUSED. VENDORS BIDDING ON THIS ITB MUST LIST A PER HOUR RATE FOR TRANSPORTATION ONCE THE TRUCK REACHES AEMA STAGING AREA. THIS PRICE WILL BE USED TO ACCESS THE COST OF FORWARD SHIPMENT WHILE TRUCKS ARE IN THE STAGING AREA UNTIL THE TRUCKS DEPARTS FROM ITS DISTRIBUTION POINT. TRANSPORTATION PER HOUR RATE $ 65.00 BRAND: LIPSEY HR RATE 65.00 4010159 00007 390-92-089910 .69000 721148282-01 NET BT LIPSEY MOUNTAIN SPRING WATER WATER, BOTTLED, 1.5 LITER, WATER MUST BE COMPOSITE ANALYSIS GROUP PALLETIZED DESIGNED FOR PICK-UP FROM ALL FOUR SIDES, SHRINK-WRAPPED, AND FULLY COVERED ON TOP AND ALL FOUR SIDES WITH A MINIMUM DOUBLE LAYER OF SHRINK WRAP, WATER ORDER WILL BE IN MULTIPLE TRUCK- LOADS OF APPROXIMATELY 18,000 LITER PER DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 12 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME TRUCK LOAD, WATER MUST MEET ALL FEDERAL/ STATES WATER STANDARDS FOR HUMAN CONSUMPTION. WATER MUST HAVE A SHELF LIFE OF 2 YEARS. SHELF LIFE MUST BE STATED ON THE WATER PACKAGING. WATER SHIPMENTS WITHOUT THE SHELF LIFE STATE- MENT ON THE PACKAGING WILL BE REFUSED. VENDORS BIDDING ON THIS ITB MUST LIST A PER HOUR RATE FOR TRANSPORTATION ONCE THE TRUCK REACHES AEMA STAGING AREA. THIS PRICE WILL BE USED TO ACCESS THE COST OF FORWARD SHIPMENT WHILE TRUCKS ARE IN THE STAGING AREA UNTIL THE TRUCKS DEPARTS FROM ITS DISTRIBUTION POINT. TRANSPORTATION PER HOUR RATE $ 65.00 BRAND: LIPSEY HR RATE 65.00 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IF YOU NEED ASSISTANCE CONCERNING THIS CONTRACT, PLEASE CONTACT THE BUYER LISTED ON THE COVER PAGE. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * THIS CONTRACT CONTAINS 13 PAGES.