PROG ID: POCNBK3A DATE: 11/01/12 STATE OF ALABAMA DEPARTMENT OF FINANCE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD FAX MACHINE CARTRIDGES CONTRACT T-NUMBER....... : T035 USAGE.......... : STATEWIDE CONTRACT PERIOD......... : NOVEMBER 1, 2008 TO OCTOBER 31, 2013 SOLICITATION NO : 2197478 CONTRACT BUYER...... : JENNIFER LORETZ BUYER PHONE.. : (334) 242-7370 PURCHASING NUMBER......... : (334) 242-7250 FAX NUMBER... : (334) 242-4419 DATE PRINTED. : 11/01/12 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 2 FAMILIARIZE YOURSELF WITH THIS CONTRACT AND THE TERMS AND CONDITIONS REGARDING THE RESPONSIBILITIES OF THE STATE AND THE VENDORS. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IT IS THE RESPONSIBILITY OF THE ORDERING AGENCY TO MAKE SURE THAT * * ALL OF THE INFORMATION SUBMITTED ON THEIR REQUISITION IS CORRECT. * * ALWAYS BE SURE TO RECHECK YOUR COMMODITY NUMBERS. AS SOON AS YOUR * * PURCHASE ORDER ARRIVES, CHECK IT FOR ACCURACY. IF THERE ARE ANY * * DISCREPANCIES, PLEASE NOTIFY THE VENDOR FIRST, THEN CONTACT THE * * BUYER LISTED ON THE FRONT OF THIS CONTRACT AS SOON AS POSSIBLE. * * IN MOST INSTANCES, PROBLEMS CAN BE CORRECTED. * * * * COMPLAINTS MUST BE DOCUMENTED & SUBMITTED TO THE BUYER IN WRITING.* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * SOLICITATION NUMBER : 2197478 PURPOSE: ESTABLISH A STATEWIDE CONTRACT FOR OEM FAX MACHINE CARTRIDGES. THIS CONTRACT IS AVAILABLE TO ALL STATE AGENCIES, LOCAL GOVERNMENTAL AGENCIES, AND SCHOOLS. ASSIGNMENT OF CONTRACT: TO ASSIGN, SUBLET OR TRANSFER ANY CONTRACT RESULTING FROM THIS SOLICITATION, THE VENDOR'S WRITTEN REQUEST MUST BE APPROVED BY THE STATE PURCHASING DIRECTOR. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 3 DELIVERY: ITEMS ARE TO BE DELIVERED TO VARIOUS LOCATIONS THROUGHOUT THE 67 COUNTIES IN ALABAMA. THE EXACT LOCATIONS AND QUANTITIES WILL BE PROVIDED BY THE ORDERING AGENCY. DELIVERY MUST BE INSIDE - DOCK DELIVERY IS UNACCEPTABLE. DELIVERY TIME FRAME: DELIVERIES ARE TO BE MADE WITHIN 14 DAYS AFTER RECEIPT OF ORDER. THE ONLY EXCEPTION BEING WHEN THE QUANTITIES ORDERED ARE EXTREMELY LARGE. IN THOSE CASES, AN EXTENDED TIME FRAME MAY BE GRANTED UPON REQUEST FROM THE VENDOR. FREIGHT: BID IS F.O.B. DESTINATION. ANY FREIGHT CHARGES MUST BE INCLUDED IN THE BID PRICES. FREIGHT MUST NOT BE SHOWN SEPARATELY ON THE ITB OR INVOICES. CONTRACT PERIOD: ESTABLISH A 12 MONTH CONTRACT WITH AN OPTION TO EXTEND FOR A SECOND, THIRD, FOURTH, AND FIFTH 12 MONTH PERIOD WITH THE SAME PRICING, TERMS AND CONDITIONS. THE SECOND, THIRD, FOURTH, OR FIFTH 12 MONTH PERIOD, IF AGREED BY BOTH PARTIES, WOULD BEGIN THE DAY AFTER THE FIRST, SECOND, THIRD, OR FOURTH 12 MONTH PERIOD EXPIRES. ANY SUCCESSIVE EXTENSION MUST HAVE WRITTEN APPROVAL OF BOTH THE STATE AND VENDOR NO LATER THAN 30 DAYS PRIOR TO EXPIRATION OF THE PREVIOUS 12 MONTH PERIOD. DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD TERMS AND CONDITIONS PAGE: 4 ORDERING PROCESS: PURCHASES FOR STATE AGENCIES WILL BE MADE BY CONTRACT RELEASE ORDERS SHOWING SPECIFIC QUANTITIES AND SHIPPING INFORMATION. CITIES, COUNTIES, SCHOOL SYSTEMS, AND OTHER GOVERNMENTAL AGENCIES WILL BE RESPONSIBLE FOR ISSUING THEIR OWN PURCHASE ORDERS DIRECTLY TO THE VENDOR. NEW CARTRIDGES: ALL CARTRIDGES MUST BE NEW AND UNUSED AND ACCEPTABLE BY THE ORIGINAL EQUIPMENT MANUFACTURER FOR THEIR MAINTENANCE. CARTRIDGES MUST BE OEM - REMANUFACTURED CARTRIDGES ARE UNACCEPTABLE CARTRIDGES MUST BE AS SPECIFIED - SUBSTITUTIONS ARE UNACCEPTABLE DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD CONTRACT VENDORS PAGE: 5 CONTRACT VENDOR NUMBER CONTACT PERSON TERMS AND NUMBER NAME AND ADDRESS PHONE NUMBERS/FAX DELIVERY 4010350 061611068-12 POLLY MOSLEY NET OCE DOCUMENT PRINTING 334-265-9578 30 DAYS ARO DB/A OCE NORTH AMERICA DPS 800-347-9292 380 ARBA STREET MONTGOMERY AL 36104 334-264-7307 4010352 630592704-00 RICHARD FOSHEE NET ROYAL OFFICE EQUIPMENT 334-264-3425 30 DAYS ARO COMPANY INC 2670 ZELDA ROAD MONTGOMERY AL 36107 334-264-3426 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 6 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME 4010350 00046 725-21-089326 75.00000 061611068-12 NET EA OCE DOCUMENT PRINTING FAX MACHINE CARTRIDGES, AS FOLLOWS: DB/A OCE NORTH AMERICA DPS IMAGISTICS/PITNEY BOWES #814-1 4010350 00047 725-21-089326 75.00000 061611068-12 NET EA OCE DOCUMENT PRINTING FAX MACHINE CARTRIDGES, AS FOLLOWS: DB/A OCE NORTH AMERICA DPS IMAGISTICS/PITNEY BOWES #814-2 4010350 00053 725-21-089326 148.00000 061611068-12 NET EA OCE DOCUMENT PRINTING FAX MACHINE CARTRIDGES, AS FOLLOWS: DB/A OCE NORTH AMERICA DPS IMAGISTICS/PITNEY BOWES #818-0 4010352 00077 725-21-089326 63.95000 630592704-00 NET EA ROYAL OFFICE EQUIPMENT FAX MACHINE CARTRIDGES, AS FOLLOWS: COMPANY INC SAMSUNG #SCX-4216D3 4010350 00124 725-21-089326 125.00000 061611068-12 NET EA OCE DOCUMENT PRINTING FAX MACHINE CARTRIDGES, AS FOLLOWS: DB/A OCE NORTH AMERICA DPS IMAGISTICS/PITNEY BOWES #485-4 4010350 00125 725-21-089326 85.00000 061611068-12 NET EA OCE DOCUMENT PRINTING DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD COMMODITY LISTING PAGE: 7 CONTRACT COMMODITY NUMBER UNIT PRICE VENDOR # TERMS NUMBER/LINE # COMMODITY DESCRIPTION MEASURE NAME FAX MACHINE CARTRIDGES, AS FOLLOWS: DB/A OCE NORTH AMERICA DPS IMAGISTICS/PITNEY BOWES #485-5 DIVISION OF PURCHASING CONTRACT NOTICE OF AWARD * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * IF YOU NEED ASSISTANCE CONCERNING THIS CONTRACT, PLEASE CONTACT THE BUYER LISTED ON THE COVER PAGE. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * THIS CONTRACT CONTAINS 8 PAGES.